Google App for Education Student Accounts
Dear Parents/Guardians and Students,
Hackettstown Public Schools is offering an online service for its students in Grades 3 through 12 called Google Apps for Education. Google Apps for Education is an internet based group of tools similar to Microsoft Office which will allow students to create and store documents, access information, study, and collaborate with students and teachers through the internet. Students can access Google Apps for Education while at school, but students can also access the online service outside of school from anyplace that they have access to the internet. Google provides Google Apps for Education free to educational institutions, and the online service is used by thousands of K-12 schools and major universities throughout the nation. The Google Apps for Education homepage can be found here.
As with any educational endeavor, a strong partnership with families is essential to a successful experience. This permission form describes the tools available to students as well as student responsibilities for using Google Apps for Education
The features and options available will be based on grade level, student awareness, requirements for coursework and formal permission from parents/guardians. The following services are available to each student and hosted by Google as part of Hackettstown Public Schools use of Google Apps for Education:
- Email – students will have a logon that is an email address, example: firstname.lastname@example.org. The email will only allow IN NETWORK exchange (Emails can be sent and received only by users on the Hackettstown Public Schools Domain. No outside emails can be transmitted or received. This will ensure the security and reliability in communications) in Grades 3 through 8 and OUT OF NETWORK for Grades 9 through 12.
- Contacts – students can maintain an address book containing classmate contact information.
- Docs – students have access to a word processing, spreadsheet, drawing, and presentation program which is very similar to Microsoft Office.
- Calendar – students can access an individual calendar in order to organize schedules, daily activities, and assignments.
- Google Drive - is a file storage and synchronization service created by Google. It allows users to store files in the cloud, share files, and edit documents, spreadsheets, and presentations with collaborators.
- Google Classroom - is a blended learning platform for schools that aim to simplify creating, distributing and grading assignments in a paperless way. Teachers hand out this website for kids so they can have an easy and simple way of learning.
Using Google Apps for Education tools and services, students collaboratively create, edit and share files for school related projects and communicate via email other students and teachers. These services are entirely online and are available 24 hours a day, 7 days a week from any Internet-connected computer. Examples of student use include online showcasing of class projects, building an electronic portfolio of school learning experiences, and working in small groups online, both during and outside of normal school hours, on presentations to share with others.
Hackettstown Public Schools use of Google Apps for Education is solely for education purposes. For that reason, by default there is no advertising when students access Google Apps for Education.
Certain laws apply to the use of technology in Hackettstown Public Schools, including the following:
The Children's Internet Protection Act (CIPA) and the Neighborhood Internet Protection Act (NCIPA): Both CIPA and NCIPA went into effect on April 20, 2001. These laws place restrictions on the use of funding that is available through the Library Services and Technology Act, Title III of the Elementary and Secondary Education Act, and on the Universal Service discount program known as the E-rate (Public Law 106-554). These restrictions take the form of requirements for Internet safety policies and technology which blocks or filters certain material from being accessed through the Internet.
Children's Online Privacy Protection Act (COPPA):
The Children's Online Privacy Protection Act (COPPA) requires Web site operators to obtain verifiable parental permission to collect personal information from children younger than 13. The Children's Online Privacy Protection Act, a law designed to ensure the online privacy and safety of children younger than 13, went into effect on April 21, 2000. The law states that
- Children younger than 13 cannot be required to give out more information "than is reasonably necessary" to participate in a site's activities.
- Web site operators must obtain parental permission to collect personal information from children younger than 13.
- Parents have the right to know what personal information is being collected and how it will be used.Parents have the right to review any information collected
Family Educational Rights and Privacy Act (FERPA):
The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) is a Federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education.
FERPA gives parents certain rights with respect to their children's education records. These rights transfer to the student when he or she reaches the age of 18 or attends a school beyond the high school level. Students to whom the rights have transferred are "eligible students."
- Parents or eligible students have the right to inspect and review the student's education records maintained by the school. Schools are not required to provide copies of records unless, for reasons such as great distance, it is impossible for parents or eligible students to review the records. Schools may charge a fee for copies.
- Parents or eligible students have the right to request that a school correct records which they believe to be inaccurate or misleading. If the school decides not to amend the record, the parent or eligible student then has the right to a formal hearing. After the hearing, if the school still decides not to amend the record, the parent or eligible student has the right to place a statement with the record setting forth his or her view about the contested information.
- Generally, schools must have written permission from the parent or eligible student in order to release any information from a student's education record. However, FERPA allows schools to disclose those records, without consent, to the following parties or under the following conditions (34 CFR § 99.31):
- School officials with legitimate educational interest;
- Other schools to which a student is transferring;
- Specified officials for audit or evaluation purposes;
- Appropriate parties in connection with financial aid to a student;
- Organizations conducting certain studies for or on behalf of the school;
- Accrediting organizations;
- To comply with a judicial order or lawfully issued subpoena;
- Appropriate officials in cases of health and safety emergencies; and
- State and local authorities, within a juvenile justice system, pursuant to specific State law.
Schools may disclose, without consent, "directory" information such as a student's name, address, telephone number, date and place of birth, honors and awards, and dates of attendance. However, schools must tell parents and eligible students about directory information and allow parents and eligible students a reasonable amount of time to request that the school not disclose directory information about them. Schools must notify parents and eligible students annually of their rights under FERPA. The actual means of notification (special letter, inclusion in a PTA bulletin, student handbook, or newspaper article) is left to the discretion of each school. For more information, please access here.
Along with this opportunity comes responsibility. Student who use Google Apps for Education are expected to follows the expectations outlined in the District's Acceptable Use Policy and understand that if they violate these expectations they may be subject to disciplinary action as delineated in District’s Acceptable Policy and their school’s Student Handbook. Although the Apps can be accessed outside of school, any use of the account outside of school is still bound by the same rules and guidelines as use of a student account on the in-school network. A student’s Google Apps for Education Account may only be utilized for educational purposes both in and out of school.
Student Google Apps for Education created by the school district will be managed based on parent permission and requirements for use in classes. Internet safety education will be included as part of introducing new web based tools. In school, teacher supervision, school content filters, and Gaggle, the safest monitoring system available for school districts will be used to prevent access to inappropriate content and to ensure that student use of digital tools follows the District Acceptable Use Policy. Note that student accounts are monitored 24 hours a day 7 days a week and can be accessed by domain administrators at any time if necessary.
Parents assume responsibility for the supervision of Internet use outside of school. Parents are encouraged to discuss family rules and expectations for using Internet-based tools, including Google Apps for Education. Parents are encouraged to report any evidence of cyber bullying or other inappropriate use to the school.